Virtual document safe storage is the process of converting physical files into electronic documents that can be used for sharing, storage and accessing. It can reduce the amount of space needed to store physical files and enhance security by locking down specific parts of a file to only a few users.

Online storage systems are particularly beneficial for companies that handle large quantities of paper. Paper documents can be difficult to keep track of and protect without robust security systems and admin-heavy checkout processes, and are often more vulnerable to theft or destroyed in a natural disaster like a fire. Electronic documents, on the other hand, are easier to track and are less likely to be stolen, and are far more resistant to damage.

Egnyte Governance Guide

A virtual document is an Documentum object that is comprised of components files (or children). Component files could be in various formats for files. The logical ordering of the components is defined by the virtual document author. The order of the components may differ from the logical arrangement of files within groups based on folders, such as a conventional file-folder structure. If the logical order of components changes, then the entire virtual document should be re-ordered in order to reflect these changes.

While all businesses can benefit from an online document storage system, traditional paper-centric organizations like accounting firms and law firms might see significant improvements in their https://vdr-software.blog productivity after installing one. With the right controls in place and a secure online document storage system can keep your data safe from hackers and help keep your workflows running smoothly.