Board meeting minutes are an essential tool in creating transparency, accountability and risk reduction. How your minutes are recorded can determine the quality of your meeting. If they are needed in the future for legal reasons, unorganized, inaccurate or unclear minutes of board meetings can be a risk. That’s why it’s important to know what needs to be included — and what’s better left out.

The date, time, and location This will ensure that the minutes are an accurate account of the meeting. It is important to note of whether the meeting was a regular, special, or annual.

Summary of the agenda: Include all the main elements of any reports that were presented to the board as well as any alternative options taken into consideration for key decisions. You should also record the outcomes of the decision making process including any votes that were taken.

Attendance: Having a regular person record minutes at each meeting, and a backup if they are absent and clearer minutes. It’s also helpful to use minutes from the past as templates so that any new minute-taker gets familiar with the procedure.

Keep your minutes as factual as possible and avoid drama. Avoid political commentary, disagreements or disagreements or criticisms. You should also leave out idle chatter, jokes and recaps of current events. It’s also essential to record the revision history of the minutes so that any changes are clearly stated.

https://yourdataroom.com/secure-vdr-software-for-managing-deals-of-all-size/